Is there a way to have notifications sent back only to the user who started the particular file moving through the workflow?
We have 3 people making drawing changes.
We have 1 person signing them off
When they are signed off / not signed off, all 3 people get emails saying XXX is signed off / not signed off.
Would be much better if only the person making the revision got the email.
So, after playing with this for a bit:
Email action will not let you share a change as a list of files in one email or allow for variable notification
Notification will not let you auto notify originator, only give you the ability to pick from a list (if you know which one is right)
Both use a template that is fixed (yes, aware of the solution ID S-018024 in the Knowledge Base)
How long has it been this way? Is it really that difficult to code for a decent email option that can be customized without the end user needing to create code?
in any case, Thanks Michael LaFleche
Great find on the customization of the notifications on S-018024 Al Larson. I think we should all submit an enhancement to make it easier to reply with a notification to the author and/or last user who transitioned.
Hi!
Aren't the Notification options "Only to file creator" and "Only to last state modifier", helping any?
A workaround (and only because you have just 3 drawers) would be to create 3 transitions wherever you need them. Each with conditions that match only one drawer. And each with their own user notification setup.
All three transitions will be named the same, and give only one option in right-click - Change State menu.
As long as you have values to test and set conditions for, you can make this work.
I don't know how I missed that, thanks Martin Solem. I will test that out today. I think the Author notification will be perfect.
The "Only to last state modifier" is what we use. It's the person who asks for review. The Author might be some other person in some cases.
I wanted the same thing. The only way I found around this was to make a dynamic notification for a group of users and select the person that needs to sign off when sending it through the transition.