I want to make a bunch of old files in the vault as obsolete, not delete them as they must be retained for archival purposes, but I don't want them showing up in searches or when viewing folders.
I see that the vault supports archiving old versions of parts, or old revisions, but I want to do whole parts, not just revisions of certain parts.
Is there a way to do this, where I can just say, select a part and say "move to cold storage" or something?
Thanks,
Thomas
Thomas,
You can move files to a folder that other users don't have permissions to see. But most people create an Obsolete state in the workflow and send old files to that state. You need to make sure users don't have read rights and turn on the "Ignore permissions in previous states" flag and they will disappear for everyone.