2 Replies Latest reply on Aug 12, 2013 1:51 AM by Andrian Sangel


    Andrian Sangel

      Hi everyone,



      just want to ask something with regards on the user permissions. ive created a work flow on the different departments please checked my attached work flow(workflow.png)

      i have here three different states which are Work-in progress, Pending approvals, released.

      my users are composed of different engineering department users. which are MECHANICAL, ELECTRICAL, ARCHITECTURE,SANITARY - please checked attached screen shot of the group users (users.png).


      my concern is ive set folder permissions on the indicated users they can see all the files that are made in the vault but my question is i cannot control the state permission ive created files on mechanical department. but on my work in progress the electrical user can used the state permission to submit all the files that are in work in progress state.

      how can i set a permission that the different departments cannot used state permission if he is not the user of that department please checked my permission attached screen shot.




      does anybody encounter this problem.


      thank you for your help


      kindly help me on this matter thank you...



          Laura Whittle

          We have a workflow for just about every folder we have in the vault. So I'm not sure if this would fix your problem or not.


          As I understand it, you want only a specific department to be able to change state on a file in a specified folder?


          You would need multiple transitions, one for each group, that only gives that group for example 'electrical' the permit permission.  Then set up a condition, for filepath, that specifies which folder the user must be in.




          If a user in the electrical group tries to change state on a file in a non- electrical sub folder, they would get an error that says the conditions have not been met.