7 Replies Latest reply on Nov 15, 2012 2:08 AM by Derek Lawson

    Only view most current Released file state...

    Tim Turpin

      Is it possible to set up permissions to only view the most current released state of a file even though file might not be currently in Released state?

       

      Here is scenario and workflow:

       

      File starts in Eng Design state.                                                                                 Eng Design state

      Design is approved and moves to Released state.                                                       Released state

      Over time file moved to Pending ECO state to make changes.                                     Pending ECO state

       

      We currently have mfg set up to view latest files.  However in this case they see the Pending ECO state of the file.  What we would like them to see is the latest or most current file in the Released state.  The reason for this is that until the Pending ECO is approved and then it is moved to Released the mfg team needs to manufacturer whatever the most current Released file is. 

       

      If possible could you provide some insight on setting up the permissions for this?

       

      Thanks, Tim...

        • Re: Only view most current Released file state...
          Corey Hinman

          Yes it's possible.

           

          For the MFG group, do not give them read permissions for the Pending ECO state.

          Deselect show working versions of files for MFG.

           

          Try that. Search for a file like you've describe and you'll see the don't have the latest version, and when they try to "get the lastest version" it doesn't change what they are looking at.

           

          ***Make sure your search form has "search in all versions" selected.

           

          I would also suggest putting a "state" watermark on the drawing.

            • Re: Only view most current Released file state...
              Tim Turpin

              This does not appear to be correct or not working.

               

              I have tested by removing read permission from users when file is at Pending ECO state.

              Without NO read permission, when user searches for file which is in Pending ECO state no results show.  File searched on is not visible at all.

               

              I ensured show working versions was deslected and search in all versions was selected.  No difference regardless.

               

              Thus it appears if file is in Pending ECO state and permissions set to NOT READ in Pending ECO state, there is no visibility of file in that state, including previous versions and states.

               

              Any other suggestions or expalnations?

               

              Also, I am working with EPDM 2008.

               

              Thanks, Tim...

                • Re: Only view most current Released file state...
                  Jason Capriotti

                  Can you browse to it manually and see it?

                   

                  I've noticed on the search, if the "Search Previous Versions" isn't set to be checked, then the search turns up no results for people who can only see a certain state but not others.

                  • Re: Only view most current Released file state...
                    Derek Lawson

                    Tim,

                     

                         Corey had some great suggestions, so I would go through those also. However, deselecting the show working versions for that group should definitely do what you are looking for. I would suggest opening that user in the Administration tool and making sure that they do not have that option checked in all of the necessary folders. Then I would see what other groups they are in and make sure that those additional groups do not have that option set. 75% of the time when a permission isn't doing what it's supposed to is because it is enabled somewhere else.

                • Re: Only view most current Released file state...
                  Corey Hinman

                  Folder Settings for CAD folder for the "control group"

                   

                  settings_1.JPG

                   

                  State Settings for "WIP" State - your ECO Pending State

                  settings_2.JPG

                  Search results, first as admin to see latest. Notice state, and REV X01+ (newer than x01, under revision)

                  search as admin.JPG

                   

                  Then search as control group, without search in all versions checked, comes back blank.

                  search as control group latest version.JPG

                  Then with all versions selected, resultes, but not the "latest" version. Just the latest version they have access to.

                  search as control group all versions.JPG