What may work for you is to create a second transition that does the action you want, that only your trouble-making group of users have access to.
In this transition, specify a New Condition and select Filepath from the Type dropdown.
Then, under Argument, specify the folder you don't want them messing with by using the != (Not equal to) function, for example:
With this set, they will not be able to do that transition if the file is in that folder, and you can control the access to the transition via groups.
Hope that helps,
I was afraid of that. I was hoping I could use an arguement on the transition I already have in place because I've got 4 sites and would have to do this for each one on several different transitions. Sounds like the easiest thing would be to create a new workflow for them.
Not a new workflow for each site, just a new transition for each site. (I think this is what Jacob was trying to explain).
Each Transition could have exactly the same name.
The Rights set for the Groups will control which Transition is used per Site.
The Conditions set for the Folder Path will control whether or not the Transition will execute.
That's correct Tim,
You can create as many transitions as you need going from one state to another.
This allows you to have different settings, actions, add-ins, permissions, etc for specific users in each transition.
We had an ECO approval process mapped out like this, and it worked quite well.
Mike, you may be aware of this already, but I thought I should warn you; The only way to get files that are in your current workflow to a new workflow is via the "Workflow Link" state. This means that you will have to change the state on all the files in your vault to get them to a new workflow.
Without knowing your exact situation, I would recommend just modifying your current workflows rather than making new ones.
Thanks for the additional input. I understand that I CAN have multiple transitions from each workflow state, I'm doing that now. The reason I'm reluctant to do that is I'll have to multiply that by 4 for each transition. So in some cases I'm going to have 16 transitions coming out of a workflow and I didn't really want to do that if I could help it.