4 Replies Latest reply on Apr 9, 2012 2:14 PM by Kevin Stickels

    Obsoleting SW files in EPDM

    Kevin Stickels
    Kevin Stickels Apr 9, 2012 11:43 AM

      I have been tasked with developing a way to "Obsolete" or "Do Not Use" files within a project. We do not want to get rid of them but isolate them so that we have our design trail. We have multiple times when a model revised to the point where it becomes a completely new design. (new model number, etc.) Can EPDM be set (in the workflows) to "lock out" these old designs? Any ideas on how you've all handled this?

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        • Re: Obsoleting SW files in EPDM
          Jeremy Schmidt
          Jeremy Schmidt Apr 9, 2012 11:50 AM (in response to Kevin Stickels)

          We created a separate "Obsolete" workflow in which the files end up in an "Obsolete" state.  They cannot be moved from this state or checked out while at this state.  In other words, they are locked.  We took it a step further and created some custom code that does not allow another document to change states if one of it's children is at this obsolete state.

          • Re: Obsoleting SW files in EPDM
            Steve Ostrovsky
            Steve Ostrovsky Apr 9, 2012 12:45 PM (in response to Kevin Stickels)

            You could just easily add an Obsolete state in your existing workflow. Just make sure you set the permission to only allow Read File Contents, that way no one can check them out and modify them.

             

            Obsolete Workflow.JPG

            • Re: Obsoleting SW files in EPDM
              Michael Dekoning
              Michael Dekoning Apr 9, 2012 12:53 PM (in response to Kevin Stickels)

              We did what Steve O. suggested with a bit of a twist. Allowing "Read File Contents" will not prevent someone from using the part in a "new" design. To prevent this, we do not let anyone even read the file contents except for the Admin user. If the part is no longer being used in any assembly, you may choose to do this as well.

               

              Mike

              EPDM 2011 SP2

                • Re: Obsoleting SW files in EPDM
                  Kevin Stickels
                  Kevin Stickels Apr 9, 2012 2:14 PM (in response to Michael Dekoning)

                  It all sounds good...I guess we are developing a project "close out" process (workflow) to address all the data. I think waht I shall do is in the case of CAD models, etc. I will mark them obsolete and "lock them" from view except by the admin (me). The rest of the documentation will be moved to read only by permissions. Seems to be the best of both worlds...

                   

                  Thanks