AnsweredAssumed Answered

Setting Variables through Transitions

Question asked by Rodney Michels on Jan 25, 2012
Latest reply on Jan 31, 2012 by Corey Hinman

Like • Show 0 Likes0
Comment • 9

All,

I am trying to set some variables when a file gets transitioned. I would like to stop a transition when the Check By initials match the Drawn By initials.

What I am doing is this, when a file gets transitioned from the state "InDesign" to "Checked", in the "Ready for Release" transition,

I am automatically entering the users initials by using the Set Variable action.

so when you look at the data card after the transition, you see the users initials.

Image below is before transition

Image below is after transition

Does anyone know how to stop a transition if the Checked By Initials match the Drawn By initials?

No one else has this question

Outcomes

9 Replies

Rodney Michels Jan 25, 2012 6:23 PM
Mark Correct
Correct Answer
This does exactly what I want to do...but not hard code the initials.

I tried this, but it didnt work.
Like • Show 0 Likes0
Actions
- Joy Garon @ Rodney Michels on Jan 25, 2012 6:55 PM
  Mark Correct
  Correct Answer
  Hi Rodney,
  
  Assuming you have the same user trying to pass the document through two successive transitions, have you tried setting the option to disallow sequential state changes on the transition?
  
  Joy
  Like • Show 0 Likes0
  Actions
  - Rodney Michels @ Joy Garon on Jan 26, 2012 2:54 PM
    Mark Correct
    Correct Answer
    Joy, thanks for commenting, but do you have anymore ideas that might work with this? Please read my last comment.
    Like • Show 0 Likes0
    Actions
- Michael Dekoning @ Rodney Michels on Jan 25, 2012 6:58 PM
  Mark Correct
  Correct Answer
  Rodney,
  
  Why don't you check the "Disallow sequesntial state changes" for the "Ready for Release" transition?
  
  Mike
  EPDM 2011 SP2
  Like • Show 0 Likes0
  Actions
  - Rodney Michels @ Michael Dekoning on Jan 26, 2012 8:35 AM
    Mark Correct
    Correct Answer
    Because, if you look closely at the first image I put up...
    ...its the first transition. The "Disallow sequential state changes" will not work in this case.
    
    I have other issues with this function anyways. We do use it today, but it is cause us problems. Its more of a training issue then a problem with the software.
    Like • Show 0 Likes0
    Actions
Jeff Hallgren Jan 27, 2012 3:03 PM
Mark Correct
Correct Answer
I know this is extra work, but try creating a state between inDesign and Checked states. Use automatic transisitions to set the checked by initials with another transistion to check if they are the same.

The idea is similiar to what happens in Parallel workflows scenerios. Do a search for these for the logic.

Jeff
Like • Show 0 Likes0
Actions
- Rodney Michels @ Jeff Hallgren on Jan 27, 2012 3:40 PM
  Mark Correct
  Correct Answer
  Thanks for all the responses, but I think we are just going without that action and checking it manually. The "Disallow sequential state changes" doesn't really work the greatest for us. Too many users even after training them over and over again, they will find someone to screw things up. Without trying to write a book about why, I will just stop with that.
  
  Thanks,
  
  Rodney
  Like • Show 0 Likes0
  Actions
  - Michael Dekoning @ Rodney Michels on Jan 31, 2012 8:38 AM
    Mark Correct
    Correct Answer
    Rodney,
    
    The only other thing I can suggest is to write an addin that cancels the transition when the Drawn By initials match the logged in user's initials.
    
    Mike
    EPDM 2011 SP2
    Like • Show 0 Likes0
    Actions
Corey Hinman Jan 31, 2012 10:38 AM
Mark Correct
Correct Answer
How many designers are we talking about?

I suppose you could put a variable up front of "assigned designer", and then upon approval the name of the transition would be Checked by user A, if assigned designer=user A, don't allow. You would need a 2nd transition if assigned designer!=user A, allow.

User B would then need to check the file in order to advance it to MA.
Like • Show 0 Likes0
Actions

Setting Variables through Transitions

Outcomes

Related Content

Recommended Content