4 Replies Latest reply on Jan 6, 2012 9:43 AM by Katie Hughes

    Problems Searching For Workflow

    Katie Hughes

      While the complete search card has the workflow tab where you can look for files in a certain state, we could use one where it lists just the files in a specific workflow.  I went into the complete search card and saw that the dropdown box said "Workflow - State Name" next to where the text read "Display files in state:".  I then changed the variable "Workflow - State Name" to the variable "Workflow - Workflow Name", both of which were predefined.  However, when I switched to this variable, it still only showed the state names.  For some reason, I can't get the names of the workflows to show up.  I also wanted to create columns specific to this search to display only the information we're looking at.  I tried getting the workflow names to show up in the column, but with no luck.  I would think this should be simple because the version tab is reading what workflow a particular file is in, but for some reason, it won't show up on a card or for a column.  It seems like the workflow name would be a system variable (like <State> or <Name>), but for some reason, it's not showing up anywhere for the column or on the card.  Any help or suggestions would be greatly appreciated.

        • Re: Problems Searching For Workflow
          Wayne Matus

          You also need to tell the control what to show in the drop down list.

          workflow search.png

            • Re: Problems Searching For Workflow
              Katie Hughes

              Thanks, Wayne! It works correctly now. I thought I had changed that, but I must not have saved it. I guess if you save changes, things work the way they should... crazy how it works like that.

               

              Any ideas on how to get the workflow names to show up in a column when a search is completed? I may be doing something stupid (like not saving again), but something is not connecting the way it should.

                • Re: Problems Searching For Workflow
                  Tim Read

                  I think that the only way to make the Workflow Name to show up in a column (like many other useful database variables associated with the file) is to add a variable to the datacard and have it set to the database variable during a transistion. Then you can add the datacard variable to the column view.

                   

                  But I just checked... and even that does not seem to be an option :-(  At least not by setting it to the "Workflow Name", you can set a variable to "Text that is the Workflow Name" but it would just be text and not update if the Workflow is renamed without editing the transistion...

                    • Re: Problems Searching For Workflow
                      Katie Hughes

                      Thank you, Tim! The way you suggested makes sense. I guess I was hoping for something more automatic (more like a system variable they have already setup for things like State and Category), but I will try what you suggested next. It seems kind of odd that they have all of those other system variables setup and there's not one for workflow name. Oh well.

                       

                      Thank you both again for your time and help! I really appreciate it!