5 Replies Latest reply on Aug 26, 2011 12:51 PM by Steve Ostrovsky

data card not reading existing information

Michael McKee Aug 25, 2011 2:17 PM

I have made some modifications to our Data Card for office files. In the field for Document Name, I have the variable FileName. When I create a new Office file (Excel, Word, etc.) this field will popuilate with the document name (i.e. EC1234). But for existing Office files, it will not pick-up this information. Any suggestions?

Thanks!

Re: data card not reading existing information

Jeff Sweeney Aug 25, 2011 9:08 PM (in response to Michael McKee)

I am guessing you are setting the default value to be the document name? If so that is your issue. The default value is only used when a card is created, it does not go back and retroactively change existing datacards.
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- Re: data card not reading existing information
  
  Michael McKee Aug 26, 2011 8:31 AM (in response to Jeff Sweeney)
  
  so, how can i make the field populate for existing files? even if i check them out, open them, save them, then check them back in...it still does not update.
  
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  - Re: data card not reading existing information
    
    Jeff Sweeney Aug 26, 2011 12:12 PM (in response to Michael McKee)
    
    Whoa geez. That's a tough one.
    
    If you don't care about the history of the documents, you could move them out of the vault, then put them back in.
    
    If you do care, I think you're looking at either doing it manually or with API.
    
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    - Re: data card not reading existing information
      
      Michael McKee Aug 26, 2011 12:48 PM (in response to Jeff Sweeney)
      
      that is what I was thinking as well....
      
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      - Re: data card not reading existing information
        
        Steve Ostrovsky Aug 26, 2011 12:51 PM (in response to Michael McKee)
        
        Don't know if it would be much help, but you could setup a quick workflow transition to capture the docuemtn name and write it to variable. Not sure how you would implement it, but it's there.
        
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