I can't see a way to Notify by Variable, maybe some one else can.
I'd recommend Dynamic Transition Notifications where the user can choose the notification recipients.
I am sure this can be done by using the dispatch to send a notification using the run time variable mapped to the data card.
But i would recommend to use the Dynamic Notifications as Devon Mentioned. It eases the job.
Yes it can be done as an automatic function of the workflow. BUT as stated above I would recommend using the Dynamic notifications as well. It would be much easier and allow more flexibility.
With that said you can create a pass thru state with an automatic transition for each “Project Engineer”. Inside the transition properties you can set a condition to check the “Project Engineer” variable and then do a “Send Mail” Action to that person.
Extremely tedious to administer and time consuming to set up especially if it needs to be done in more than one place.
Recommend using the Dynamic notifications.
Thanks, I'll give this a try. The only problem I see is that we add projects every other week, this will require some Admin Overhead.
I hear ya. I have seen a "create project" program, that does pretty much what an EPDM template does except it asks you to choose who will be the manager of this group. The routine creates the directories, template files and assigns the proper group permissions for them.
If you create new projects a lot, the ROI is pretty easy to justify.
We have a limited number (60ish) Customers and we are wanting to select the sales contact from a list and send them a message on certain transitions. Dynamic notifications or pass thru states. Any ideas?
How many "Project Engineers" do have.How often new names are added to list or removed?
I came across this situations.No. of PE = 5
We made 5 transitions between two states (between which notifications are needed).and gave conditions so that only one PE realated file go through one transition.and setup the notifications.
and also named all the transitions the same.
Now any user have only one option (as name of transitions are same).but files follow different path and notifications are shot differently.
But it all depends on number of engineers u have.You wouldnt want to modify WFs very often.
Until recently, we used a similar setup to what Ravi is describing. It works fine if you do not have too much staff turnover, and don't need the notifications at too many transitions. Otherwise, the overhead gets a little coumbersome.