For things like o-rings, I had worked out a way to use the toolbox to configure a model aproximately, save it off as a part (after placement in an assembly), then run the sldsetdocprop.exe utility to turn off the toolbox "switch" and finalize the details - it used to be a fast way to model and change, etc.
Problem is that the sldsetdocprop tool seems to have stopped working on my files and I cannot get them to check into the Workgroup PDM vault.
I know that I could allow toolbox parts to be checked in through the PDMW Admin, but I do not want to mix toolbox parts into our stuff directly (by accident) by either myself or others.
I cannot find anyway to delete the toolbox "link" from the vault - except thinking that I might have to delete the whole assembly that contains any of these parts(not good at all, maybe not even possible - but might rid the reference on the vault side and then see the parts as parts again).
I am guessing that I might have to re-construct these from scratch now.
Basically you need to make sure that the part does not have any references to anything in the vault - including old/previous revisions of ALL assemblies and parts. Once you have accomplished that then the part should not show up in the toolbox folder in the vault and you can check it into the vault as a new part (after you remove the toolbox flag). Of course this means that you have to roll back every assembly (that contains the part in question) to its very first revision and update the vault. Now, when you do this I have heard that you basically overwrite all of your newer revisions - something that is not exactly desirable.
To make a long story short - I ended up giving the part a new name and checking it into the vault as a new part.
But make sure there is not a toolbox flag on the part because it will go back in as a toolbox part (I learned the hard way). By the way, the sldsetdocprop.exe utility only works on files that are on the network or local but not in the vault.