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I forget to mention that this would be triggered by a transition.
I was working on something similar to this and I used this as a basis for it:
If you look in the API help you can find some simple examples of reading a value from a file's datacard and you can use this template as a starter to write the add-in program:
And you can use transition actions to set variables on the data cards pretty easily... I think there was a good example of that in the administration guide for PDM.
Of course, in PDM 2009 you have dynamic notifications built-in so you can create a list of users that can be emailed pretty easily in there.