Asking for a best practice: I admin a vault of engineering drawings and misc supporting files like .xls and word docs, some images. And I have a MS Excel spreadsheet for tracking the users and the related data in PDM. I'm thinking of putting the user data from that spreadsheet into PDM itself. And I'd even create a simple workflow so a lead from a department can use an Info Card and submit for a new user - instead of me tracking the data in a spreadsheet, the leads from departments can initiate the "request" and populate most of the data. But I'm puzzled if the data should be in the same vault? Or should I separate it into another vault? Your thoughts?
Why would you not keep it in the same vault. You have a separate workflow and I imagine a separate folder so you can definitely control with permissions who has access and who can view. It would make it easier on you and others if you only had one vault to keep everything in.