2 Replies Latest reply on Jun 22, 2017 12:33 AM by Tim Webb

    Obsolete file not visible to Viewer group in folder, but when same group use search option they can see obsolete file, so how to stop it from hapenning?

    Amol Sagare

      1) Currently for viewer group only permission under folder permission is "Read file contents" see image 1Image 1.jpg

       

      2) Under state permission there is no permission set to Viewer group see image 2

      Image 2.jpg

      3) under work flow for obsolete state there is no "Viewer group added and "Ignore permission in previous state is also not checked (see image 3)

      Image 3.jpg

      4) Then once logged in as Viewer and went to "Obsolete folder" I dont see any file this is correct. Please see image 4

      Image 4.jpg

      5) Now the problem comes when I search for file thru search menu then I can see files in obsolete folder and I can even open them see image 5 & 6

      Image 5.jpgImage 6.jpg

      So how to solve it?

        • Re: Obsolete file not visible to Viewer group in folder, but when same group use search option they can see obsolete file, so how to stop it from hapenning?
          Steve Ostrovsky

          What happens when you turn the Search in all version setting off (red arrow). That and none of the files in the search are showing a State value (red circled area). You should see the Obsolete state listed here.

           

          • Re: Obsolete file not visible to Viewer group in folder, but when same group use search option they can see obsolete file, so how to stop it from hapenning?
            Tim Webb

            Amol,

            Check this out:

             

            This condition will lead to files appearing in explorer and search and will only be displayed in the released state in explorer even when the latest version of the files are in the obsolete state.

            • Read permissions on obsolete folder = explicitly enabled
            • Read permissions on released state = enabled
            • Read permissions on obsolete state = disabled
            • Ignore permissions in previous states in obsolete state = unchecked

            This condition will lead to files not appearing in explorer or search

            • Read permissions on obsolete folder = explicitly disabled
            • Read permissions on released state = enabled
            • Read permissions on obsolete state = disabled
            • Ignore permissions in previous states in obsolete state = unchecked

             

            This condition will lead to files not appearing in explorer or search

            • Read permissions on obsolete folder = explicitly enabled
            • Read permissions on released state = enabled
            • Read permissions on obsolete state = disabled
            • Ignore permissions in previous states in obsolete state = checked

             

            Using the ignore checkbox coupled with read file contents at the folder level, PDM can basically forget the visibility permissions for all versions and previous states and force the permissions that are active on that state to be the controlling permissions. So even if a Viewer searches for files in that folder and state, they won't see them. The only problem will be troubleshooting the visibility in the states through the file's lifetime in a folder where the viewer has read file contents permissions.

             

            Hope this helps,

            Tim CEPA

            Believe in The Q!