11 Replies Latest reply on Dec 19, 2016 9:20 AM by Amber Smith

Search for <Local File> in PDM Standard?

John Power Sep 21, 2016 3:02 AM

Hi guys,

Just wondering if there was a way to search for / add to vault on files that are in <Local File> state?

We used task scheduler to auto generate PDF's of parts/drawings/assemblies in the PDM Standard Vault but doesn't seem like there's a way to automatically add these files to the vault?

Any tips or advice would be appreciated.

Thanks!

Re: Search for <Local File> in PDM Standard?

Martin Solem Sep 21, 2016 8:21 AM (in response to John Power)

Hi!
Since PDM Standard doesn't support the PDM API, i don't think there is an easy way to do that.
If you know where the files are, you should be able to right click and select Add to File Vault. And you should be able to add multiple files in the same folder in one operation.
If you don't know where they are, i guess someone might have a better idea, but you can try:
-     Check in all files
-     Clear Local Cache
-     Use Command Prompt, change directory to vault folder
-     Run the command "dir /s *.pdf" it should return all local files not ignored by the Clear Local Cache command.
-     If you get alot of hits all over the vault, consider running "dir /s *.pdf > c:\pdflocations.txt
-     open c:\pdflocations.txt then you can at least copy paste the paths instead of browsing

Hope i'm at least helping a little
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Re: Search for <Local File> in PDM Standard?

Andrew Lidstone Sep 26, 2016 2:38 PM (in response to John Power)

In 2017 there is a new function in both PDM Pro and PDM Standard called "Search Local Files".
It's found in the right click menu inside the vault view.
You can use that to find and add any local files in from the Vault View folder now.
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Re: Search for <Local File> in PDM Standard?

Prasad Bhonsule Sep 26, 2016 3:50 PM (in response to John Power)

Hi John, since PDM Standard does not support PDF files, they will not be automatically added to the vault. The easiest way is to log in as the Admin user and search for the files.

Kind regards

Prasad
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Re: Search for <Local File> in PDM Standard?

John Power Sep 26, 2016 6:51 PM (in response to John Power)

Thanks for your help everyone. I made a batch script based off your suggestions to do that locates the PDF Files, unfortunately there's no way to bulk add to vault for these local files that I can see.

Hi Prasad, thanks for the advice, did you mean search by search cards or windows search? Since these files aren't added to the vault yet I don't think it's possible to use the search card but if there's a way to isolate the files with the Windows Search functionality that would be amazing!
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- Re: Search for <Local File> in PDM Standard?
  
  Prasad Bhonsule Sep 26, 2016 9:53 PM (in response to John Power)
  
  Hi John, yes you should be able to use a search card and search using a wilcard search such as *.pdf
  
  This should find all files (Private State or not) if you are logged on as the Admin user.
  
  Thanks
  
  Prasad
  
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  - Re: Search for <Local File> in PDM Standard?
    
    John Power Sep 27, 2016 2:39 AM (in response to Prasad Bhonsule)
    
    Hi Prasad,
    
    Thanks for that I tried as admin user but it doesn't seem to find any files in private state. Do you think that could be a search card or user setting?
    
    Cheers
    
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    - Re: Search for <Local File> in PDM Standard?
      
      Martin Solem Sep 27, 2016 2:53 AM (in response to John Power)
      
      Hi John,
      
      Private State files are files added to the vault by other users that are not yet checked in. In that way they differ from Local Files, which are not added to the vault.
      
      M.
      
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      - Re: Search for <Local File> in PDM Standard?
        
        John Power Sep 27, 2016 2:56 AM (in response to Martin Solem)
        
        Oh yes thanks my mistake.
        
        So other than Windows search there is no way to find local files correct?
        
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        Re: Search for <Local File> in PDM Standard?
        
        Martin Solem Sep 27, 2016 3:40 AM (in response to John Power)
        
        Not that i know of, unfortunately. For some years a tool for Enterprise PDM/PDM Pro has been available, and I am glad to learn that SW have added this to the 2017 version.
        
        M
        
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Re: Search for <Local File> in PDM Standard?

Dan Schleicher Dec 9, 2016 3:07 PM (in response to John Power)
John,
There are (2) programs out there that work to find your <local files>. One automatically deletes these files. The other one is a barbaric program. The rules are simple. Please see attached document files. If you like what you see I will send you the program.

EPDM-local file information.docx 1.1 MB
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Re: Search for <Local File> in PDM Standard?

Amber Smith Dec 19, 2016 9:20 AM (in response to John Power)

http://www.goengineer.com/2015/11/18/epdm-local-file-state-explained-and-how-to-bypass-it/blog/
This link explains how you can add PDF to your list of files to automatically add to the vault. Saves you the hassle of trying to find them, then adding them.
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