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What you are saying makes sense. If the parts are not in the vault, they will not show in the PDMWE BOM.
Are you wanting the toolbox parts in the vault? I got this message from SW tech support a while back:
To enable Toolbox in PDMWorks Enterprise, log in as Admin (only the PDMWorks Enterprise Admin user can change this setting) and start SolidWorks. Navigate to the PDMWorks Enterprise, Options.
Fill in a PDMWorks Enterprise path (no drive letter, no backslash, no UNC path) where the Toolbox library parts should be stored in the vault. Ensure all SolidWorks users have read and write access to this folder.
When a Toolbox part is inserted from the "shared" database - and the assembly is stored in the vault, the Toolbox part will be "copied" automatically into the vault Toolbox location and remapped in the assembly. If selecting another configuration of a Toolbox part already in the vault, that part will automatically be updated with a new version reflecting the other configuration.
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I don't care about toolbox part in vault or not, but if answer is no, How do i know a number of toolbox in my assy.
If the part is not in the vault, the PDMWE BOM will not count it, thus you will need to use your SW BOM.
I suppose you could use a PDMWE named BOM, but that would be a rather manual process.