6 Replies Latest reply on Apr 23, 2008 7:25 PM by 1-A5CHD1

Finding files that are moved to a specific state by a specific user

1-A5CHD1 Apr 23, 2008 12:36 PM

Does anyone have a tip on how to search for files that are in a specific state by the user who moved them to that state?

Using the login/username in history comments doesn't necessarily mean it is the last transition.

We don't allow our vendors to see files that are not in the Approved state, and I am having trouble with users not remembering to put the files back to Approved when they are finished with them. If I can set up a search at least I can narrow down who needs to change state on their files.

Any tips are appreciated.

Finding files that are moved to a specific state by a specific user

Devon Sowell Apr 23, 2008 12:57 PM (in response to 1-A5CHD1)
Hello Lee-

See the screenshot below of the Search Form. Have you tried this?

pdmwe-approved-ds-0408.JPG 109.7 KB
Like Show 0 Likes(0)

Actions
- Finding files that are moved to a specific state by a specific user
  
  1-A5CHD1 Apr 23, 2008 1:37 PM (in response to Devon Sowell)
  
  I have, but it's not returning what I require. See the attached screenshot. It is returning a file from nmaciel, not lyoung.
  
  History.png 43.2 KB
  
  Like Show 0 Likes(0)
  
  Actions
  - Finding files that are moved to a specific state by a specific user
    
    Devon Sowell Apr 23, 2008 2:15 PM (in response to 1-A5CHD1)
    
    Interesting. Are you Searching the entire Vault or just a specific folder? I'm Searching the entire Vault as shown in the bottom left hand corner of the Search Form.
    
    Like Show 0 Likes(0)
    
    Actions
Finding files that are moved to a specific state by a specific user

1-A5CHD1 Apr 23, 2008 3:02 PM (in response to 1-A5CHD1)

I've tried it both ways.

When you do your search as you have shown, does the result set only contain files that are in the Approved state that you moved there? Do you mind you confirming by checking the history?
Like Show 0 Likes(0)

Actions
- Finding files that are moved to a specific state by a specific user
  
  Devon Sowell Apr 23, 2008 3:39 PM (in response to 1-A5CHD1)
  
  Here is another screenshot;
  
  Search, WorkFlow, Approved, Instuctor
  
  History of a Part File shown in the results.
  
  pdmwe-search-approved-history.JPG 168.7 KB
  
  Like Show 0 Likes(0)
  
  Actions
Finding files that are moved to a specific state by a specific user

1-A5CHD1 Apr 23, 2008 7:25 PM (in response to 1-A5CHD1)

Interesting. So your result set doesn't contain any files that were moved to Approved by any other user besides Instructor? If not, seems something is wrong with my vault.
Like Show 0 Likes(0)

Actions

Go to original post